Terms of Service

These Terms of Service (“Terms”) govern your use of Softnova Document Management (the “Application”), operated by Softnova Digital (“Softnova”, “we”, “us”) at https://docs.softnova.in.

By signing in to or using the Application, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the Application.

The Application is a private, internal tool for organizing projects and business documents such as proposals, quotations, invoices, and receipts, and for storing the associated PDF files in Google Drive.

You may use the Application only for Softnova’s legitimate business purposes, as authorized by Softnova, and in line with these Terms and applicable law.

The Application is a record-keeping tool only. It does not generate documents, and it does not provide legal, accounting, tax, or financial advice. Seek a qualified professional for those matters.

Accounts are created only by an administrator. You are responsible for:

• keeping your sign-in details confidential and not sharing your account;
• all activity that takes place under your account;
• telling us promptly at softnovadigital@gmail.com if you suspect unauthorized access to your account.

Softnova, or the person or organization that provided the documents, keeps ownership of uploaded documents and entered information. The Application only stores and organizes them.

You are responsible for the documents and information you upload or enter, including:

• making sure you have the right to upload and store them;
• handling any personal or client information they contain lawfully and only as needed;
• checking that document details (such as numbers, dates, parties, amounts, and tax) are correct before relying on or sending any document for business or commercial purposes.

PDF files are stored in a Google Drive account that an authorized user connects through Google’s authorization screen. By connecting a Google account, you confirm you are allowed to grant the Application access to it, and you authorize the Application to create, read, rename, and delete folders and files in the designated “Softnova Documents” Drive folder as needed for its features.

Your use of Google Drive is also subject to Google’s own terms. Access can be revoked at any time from the Google Account’s security settings, after which the Application cannot store, show, or delete files until it is connected again. How Google data is handled is described in our Privacy Policy.

The Application assigns document numbers automatically, with a separate sequence for each document type. Some things to know:

• A number is reserved when a document is saved, even if the file upload then fails.
• If the most recent document of a type is deleted, its number may be given to the next document of that type. Deleting an older document leaves a gap that is not reused.
• Deleting a document also permanently deletes its file from Google Drive.

You are responsible for making sure the resulting numbering and records meet your invoicing, accounting, tax, and legal record-keeping requirements.

You must not:

• access, or try to access, the Application or its data without authorization;
• upload unlawful, infringing, or harmful content, including malware;
• upload or process personal information without a lawful basis to do so;
• create or store false, misleading, or fraudulent documents or records;
• interfere with, disrupt, overload, or attempt to bypass the security of the Application or the services it relies on;
• use the Application in a way that breaks these Terms, Google’s terms, or applicable law.

We aim to keep the Application available and working correctly, but we do not guarantee that it will be uninterrupted, error-free, or that data will never be lost. The Application depends on third-party services, such as Supabase, Google, and our hosting provider, which may have outages or change their services.

The Application is not a backup service. You are responsible for keeping your own copies of important business documents. Remember that deleting a document in the Application permanently deletes its file from Google Drive.

We may change, update, suspend, or stop any part of the Application at any time, including for maintenance, security, or improvements. Where reasonably possible, we will give authorized users advance notice of changes that significantly affect how they use the Application.

We may suspend or remove access to the Application at any time, including if you break these Terms, if your authorization to use it ends, or to protect the Application, its data, or its users.

When access ends, these sections continue to apply: your responsibility for documents and information, limitation of liability, and any other terms that by their nature should continue.

To the fullest extent permitted by applicable law, the Application is provided “as is” and “as available”, without warranties of any kind, whether express or implied, including warranties of fitness for a particular purpose, accuracy, or uninterrupted availability.

To the fullest extent permitted by applicable law, Softnova will not be liable for any indirect, incidental, special, or consequential losses, or for loss of data, profits, or business opportunity, arising from or related to use of the Application, including losses caused by errors in documents, document numbering, or third-party services.

Nothing in these Terms limits or excludes any liability that cannot be limited or excluded under applicable law.

We may update these Terms from time to time. The “Last updated” date at the top shows when they were last revised. If you keep using the Application after changes take effect, you accept the updated Terms.

Questions about these Terms can be sent to:

Softnova Digital
Email: softnovadigital@gmail.com
Application: https://docs.softnova.in